POSTING DATE: AUGUST 04, 2025
CLOSING DATE: AUGUST 10, 2025

POSITION TITLE: ACCOUNT CLERK
CIVIL SERVICE TITLE CODE: 00001
POSITION TYPE: FULL TIME
DEPARTMENT: FIRE DEPARTMENT/ FIRE PREVENTION BUREAU
SALARY/RANGE: $41,826 – $56,166
WORK SCHEDULE: MONDAY – FRIDAY 8:00AM TO 4:00PM
UNION AFFILIATION: OPEIU Local 32/ BMEA

POSITION SUMMARY:
The Township of Belleville is currently seeking applicants for a Full-Time Account Clerk position in the Fire Prevention Bureau.
Under the direction of the Fire Official or designated supervisor, the Account Clerk performs a variety of clerical and recordkeeping duties. This includes scheduling inspections, maintaining inspection logs, managing financial documents, and supporting public inquiries. The ideal candidate will be organized, detail-oriented, and proficient in Microsoft Excel, with a demonstrated ability to manage scheduling and administrative support tasks in a fast-paced environment.

EXAMPLES OF WORK:

• Schedule and maintain calendars for fire inspections
• Input inspection statuses and findings into the department’s software systems
• Examine and verify numerical entries, postings, and supporting documentation
• Prepare, post, and reconcile financial records, invoices, and vouchers
• Maintain accurate records of disbursements, collections, and balances
• Assist with compiling financial data for reports or budget requests
• Provide routine information to the public and internal departments
• Maintain filing systems, both manual and electronic, in accordance with Township policies
• Refer discrepancies and irregularities to supervisory staff as needed
• Collaborate with the fire department and municipal staff

* Please note, the position summary and examples of work provided are for illustrative purposes only and are not intended to cover or contain a comprehensive listing of all activities, duties, or responsibilities that may be required of an employee in this position.

REQUIREMENTS:

• Must be a Belleville Resident
• High School Diploma or equivalent
• U.S. Citizenship or legal authorization to work in the U.S.
• Ability to pass background check and other pre-employment screenings
• Bi-lingual preferred but not required

KNOWLEDGE AND ABILITIES:

• Prior customer service experience
• Experience in planning and scheduling tasks or appointments
• Proficiency in Microsoft Word, Excel and scheduling software
• Strong organizational skills and attention to detail
• Effective verbal and written communication skills
• Ability to manage multiple priorities and maintain accurate records

PENSION AND BENEFITS:

• Eligible for Health Benefits in accordance with the Township employment policy
• Enrollment in the Public Employees’ Retirement System (PERS) pension
• Paid time off in accordance with the applicable collective bargaining agreement

CIVIL SERVICE INFORMATION:
The Township of Belleville is a Civil Service Municipality. This position is governed by the rules and regulations of the New Jersey Civil Service Commission (NJCSC).

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION STATEMENT:
The Township of Belleville is an Equal Opportunity/Affirmative Action Employer and complies with all applicable Federal and State laws, rules and regulations prohibiting discrimination and harassment in employment.

HOW TO APPLY:
Interested and qualified applicants must submit a cover letter and resume to: employment@bellevillenj.org no later than 4:00 pm on the closing date listed above. The Township reserves the rights to make a job offer prior to the closing date.

View Full Notice Document