EMPLOYMENT OPPORTUNITY

TITLE: ACCOUNT CLERK
CLOSING DATE: MARCH 14, 2025

Position Summary:

The Township of Belleville is seeking an organized and detail-oriented individual to join our Police Department as an Account Clerk in the Records Room. This full-time position will focus on clerical tasks associated with maintaining, organizing, and processing police records. The successful candidate will assist with ensuring the accuracy, efficiency, and confidentiality of the department’s records and data. We encourage all qualified individuals to apply.

Key Responsibilities:

• Provide administrative support to the Records Room and other police department divisions.
• Process and maintain police records, including incident reports, arrest reports, citations, traffic reports, and other documentation.
• Manage the accurate filing and indexing of both physical and electronic police records and reports.
• Enter and update data into record management systems, ensuring the information is accurate, complete, and easily accessible.
• Assist with processing and distributing public records requests, ensuring compliance with applicable laws and regulations.
• Support the preparation and maintenance of records for court proceedings, including subpoenas and legal documents.
• Assist in compiling and submitting crime data for departmental and state reports, including Uniform Crime Reporting (UCR).
• Maintain an organized filing system for police records and evidence, ensuring items are stored securely and can be easily retrieved when needed.
• Process and manage fingerprinting services for public requests as needed.
• Follow established procedures for the sealing or expunging of records as directed by court orders.
• Assist in maintaining accurate records of property and evidence that may be stored in the records room.
• Coordinate the dissemination of police records and documents to appropriate personnel and agencies.

Note: The listed duties are illustrative and may vary. Not all tasks may be performed, and additional duties may be assigned as needed.

Requirements:

• Must be a Belleville Resident.
• Knowledge of basic office procedures, recordkeeping, and clerical work.
• Familiarity with the procedures involved in maintaining police records and documentation.
• Ability to accurately enter and maintain detailed records.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills.
• Ability to work effectively in a team environment.
• Experience with office equipment, computer systems, and electronic record management tools.
• Ability to follow standardized guidelines and procedures.

Preferred Qualifications:

• Bilingual abilities are preferred but not required.

Application Process:

Submit your resume and cover letter detailing relevant experience to Michele Borges at Mborges@Bellevillenj.org.

The Township of Belleville is an Equal Opportunity Employer

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